Eprocurement Architecture:

      

1.Online Registration:

A procurement automation system includes an online requisitioning component, which enables:

• Electronic creation
• Order Submission
• Routing of requisition form.
• Workflow triggers including spending limit, commodity cost center, and suppliers that can be set up for requisition routing.
• Ability for a requisitioner to view the approvals - via a graphical workflow map, that will be performed on a requisition prior to submission.
• Personal Requisitions Template creation to save frequently used Requisitions
• General Requisitions Template to help professional buyers publish enterprise-wide standards for orders such as new employee kits or standard personal computer desktops.

2.Electronic Catalogs:

• Electronic catalogs come in various forms but generally they result in simplified item selection, aid in enforcing buying policy, and assist in achieving supplier consolidation.
• Most catalog offerings include content from a network of suppliers, which the buying organization can select as part of their eProcurement solution.
• Restricted catalog access based on a users profile such as commodity and supplier restrictions.
• Seamlessly link from buyer, to a catalog stored at a suppliers website or published catalog. Bring selected items into BuySite for automatic addition to a requisition. Configure items that are in the supplier catalog by specifying details from the supplierls catalog. Employees can create requisitions with the latest item information, such as price and quantity on hand from suppliers.

3.Automated Approvals:

• Procurement automation systems also serve to collapse the approval process time with an automated routing process. Requisitions are routed automatically from person to person, as required to complete the approval cycle. The system transparently complies with all the business policies that govern on Purchase, from required forms to approval hierarchies, from authorized suppliers to negotiated Pricing.

4.Decision Support System:

• The ability to track important indicators such as supplier performance and employee buying-patterns provide hard data for use in supplier negotiations and other strategic purchasing activities.
• Compare prices and check inventory, and transmit purchase orders in real time.
• Price comparison capability for the same product accross supplier inventories

5.Tracking:

• Our procurement process accelerates the entire purchasing process by providing employees the ability to complete, route, and track purchase requisitions and orders online.
• Employees with a self-service ability to check requisition status at any stage of the process, allowing purchasing personnel to focus on more strategic activities.
• Notifications keep everyone informed of the status of a requisition or order, eliminating the need for distracting status checks.

6.Robust Workflow And High Adaptability:

• The workflow-driven design is customizable.
• The system will conform to an organization's unique business policies, and easily accommodates updates when policy inevitably changes.

7.Configurable Approval Manager:

• The Approval Manager applies business rules to each requisition and automatically employs the appropriate approval scenario for the conditions detected.
• Based on configurable criteria, a purchase transaction may be classified according to a company's business rules, including auto-approve, self-approve, or as requiring a hierarchical, sequential, or committee-based approval process.
• It also provides the capability to designate an alternate approver when the primary approver is unavailable.

8.Maps to any Organization Structure:

    Enterprises can have operations that span different geographies and business lines, and have different back-office systems. These can be in the form of subsidiaries, divisions, business units, and plants. Because each of these operating entities can have different purchasing needs-such as suppliers, catalogs, currencies, legacy systems, and business rules-it is typical for many different procurement systems to exist within a single enterprise. Rolling out many disparate purchasing systems costs global organizations a great deal of time and money due to high implementation costs, inability to understand the true nature of their spend, and lack of control over what is purchased. Our process is designed to seamlessly integrate distributed enterprises into single entity.

9.Payment Initiation and Reconciliation:

• Payment initiation and reconciliation includes configuring specific payment types and terms, such as invoice for suppliers or users, and indicating this information on the purchase order.
• One of the major benefits a global enterprise can expect from implementing an our eProcurement process is the centralization of all of its spending data in one system. This data can be used to monitor spending activity as well as for leverage when negotiating contracts with suppliers.

10.W-Centric Architecture:

• The web-centric design enables secure employee access at any time, from any location.
• Cross-platform support and a distributed, multi-tier architecture ensures high performance and scalability.
• Thin-Client Architecture featuring zero per cent dependency on client-side application.