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PentaCommerce is a comprehensive package with 21 modules. Processing of every
transaction related to a trading company is simplified. The package facilitates
efficient business handling online.
ADMINISTRATIVE MODULE
Create companies and their hierarchy levels and select the options in changeable
business preferences to formulate your business process.Create users and define their roles and commission for sales person etc.
MANAGEMENT MODULE
This module is designed for the senior management who can get the important data
related to the company with a few key strokes by way of highly user-friendly
screens.The company's performance can be measured by extracting various reports
which are available on-line, in view mode and if required, it can be printed
for added convinience.
For example, the following analysis can be viewed - Sales or GP analysis (both
past and present) of the company, location, brand, category, customer, and
supplier.
You can even know how well your sales team has perfomed during the current year.
You can also know how much your customers owe you or you owe to your suppliers.
GENERAL OPERATION
This module maintains all the masters, which are used in various other modules
for data retrieval.
In PentaCommerce, you do not maintain two codes if you deal with a company as
customer and supplier, with single code you can assign a company as customer,
supplier, agent etc.
STOCK
Manage your stock efficiently and effortlessly through PentaCommerce.
Each inventory will be defined under a brand and systematically categorized and
grouped for flexible management and MIS reports. You can take out a report
across the brand for a group.
You can process the GRN (Goods Receipt Note), Delivery Note, Invoice, Internal
Stock Transfers, etc. in the stock module.
PRE-SALES
Capture all the incoming enquires on-line.
Send quotation or proforma invoice to the captured enquires and also keep record
of the lost deal, with reasons which could be very important to understand the
buying patterns of your customers.
It also facilitates to monitor the sales activities of the sales team of the
company.
SALES
The module is designed keepont the sales person in mind. It provides all the
information to the sales team in a very efficient way to process the customer
order and also they can perform product comparison.
The sales team can reserve the inventory for their future sales and also send
the "Purchase Order Request" to the purchase officer with recommendation where
to buy and what to buy at what cost.
The sales team can also monitor the sales performance of their own and get to
know their customer's purchase information.
POINT OF SALES
If you have a showroom and a cash counter to deal with the customers, No
Problem. PentaCommerce has a separate module to configure the poit of sales
machine and generate invoices over the counter.
This module is developed in Visual Basic to operate the POS with ease by the
cashier.
FIELD SALES
If your company sends out sales persons to take orders from the customers, here
is the solution to get rid of the paper work.
The field sales person can carry the laptop instead of order books and they will
download the important information of the products and their customers whom
they have to meet, from the server and upload the data once they return back to
the office to the server by the stroke of a key.
This module is developed in Visual Basic to be used off-line and uses MS Access
to store the data into the Field Sales person's laptop.
MOBILE SALES
If your company is involved in delivering the goods on the spot through a mobile
van, then mobile sales module would be of great help to monitor your stock
taken from the warehouse to the sales van and the balance that is returned to
the warehouse at the end of each day.
PURCHASE
Not a typical purchase screen instead, a module itself.
Capture the purchase order from the sales team or generate your own enquires,
float the enquiries to your suppliers, update the quotation received from the
supplier and finally compare the quotes and generate the purchase order.
You can amend the purchase orders or cancel the orders. Analysis of the
purchases and vendor ratings to help you select the best supplier who meets you
requirements and quality.
RENTAL
If your company rent out the inventory, then we have the answer to manage that
activity.
Allocate inventory for rental from your normal inventory. Capture the rental
requirements in advance and reserve the items to be rented out. Process rental
invoices and returns after the rental period.
PROJECTS
We have enhanced the typical job costing to a proper Project Module.
From the budgeting phase to the completion phase, you can execute number of
projects at ease by capturing the cost of your own inventory and services and
third party purchases and service.
At any stage, you will know the income generated by the project and you can
invoice the customer on a phase to phase manner.
CUSTOMER SERVICE
If your company offers warranty and undertakes maintenance then you can make use
of this module fully.
You can assign the incoming service calls to an engineer and monitor the
progress until the completion of the service call. The module tracks down all
the information from the first call to the last call made for the item that are
on the warranty or in the maintenance contract.
You can send the faulty items to the vendor and get it repaired etc.
TRAINING
The training module in PentaCommerce is designed to handle the customer training
in relation to your business activities. It could be ongoing general training
offered by your company to your client to educate about your services or
products, or it could be limited to public training.
The training module maintains the trainees information, course information and
schedule etc.
HUMAN RESOURCE
An elaborate HR module in PentaCommerce, helps you to maintain your resources as
the nerve centre of your company.
From hearing their suggestions to addressing their grievance can be maintained
in the employee's master record.
The pay scale are defined in the grade system and you can allocate the cost of
an employee to the various departments if required.
PAYROLL
The module allows you to process the payroll and print the payslips.
Dummy payroll can be processed before processing the actual payroll. The pay
advice to the employer's bank can also be processed.
ACCOUNTS RECEIVABLES
Maintain your receivables and receive the payments in various forms.
Various types of adjustments are possible, you can adust the receivable against
third party's payable without any complication.
Since, PentaCommerce allows invoicing in multi-currency, the net outstanding is
maintained in the local currency.
ACCOUNTS PAYABLES
Similar to A/R the Accounts Payables handles all your payables. You can pay your
suppliers through cheque or cash or in any other form of payment.
BUDGET
The budget information is captured at the root level. For example, each
product's sales could be budgeted monthwise.
Also it captures the budgets that are allocated at the user defined hierarchy
level in finance.
The user can compare the budget allocated for the current year with that of the
previous year.
FIXED ASSETS
You can maintain all your fixed assets information in this module. You can split
the asset, merge the asset, dispose the asset and maintain the asset.
Assets could be numbered and grouped under each category for checking and
verifications.
FINANCE
PentaCommerce has a comprehensive finance module to cover all the function of
your financial activities like Banking, L/C, Bank Guarantees, Chart of Account,
Petty Cash, Journal Entry, Other payments, Other receipts, Payroll entries, GL,
etc. and generates Profit and Loss statements and Balance Sheets.
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